Bylaws

Club Bylaws

ARTICLE I – NAME

The name of the Club shall be the Paramount Tall Club of Chicago, hereinafter referred to as “the Club”.

ARTICLE II – OBJECT

The object of the Club shall be to unite and organize tall men and women for the purpose of their mutual benefit, to provide opportunities for the cultivation of friends and common interests and to sponsor activities for the promotion of cultural and social improvements. The Club shall be incorporated in the State of Illinois as a not-for-profit corporation.

ARTICLE III – ORGANIZATION AND GOVERNING BODIES

Section A: Executive Board

The administrative and business affairs of the Club shall be governed by the Executive Board which shall consist of the following elected officials: President, Vice President, Treasurer, Membership Secretary, Recording Secretary, Corresponding Secretary, Male Sergeant-At-Arms and Female Sergeant-At-Arms.

Section B: Special Committees

he Executive Board may also create committees to perform specified tasks.

Section C: Advisors

he following roles of Advisors shall be created to assist and advise the Executive Board and any other Committee on completing their tasks: Parliamentarian, TCl Delegate, and TCI Alternate Delegate

Section D: Finance Board

he auditing of club expenditures and compliance with spending limitations shall be governed by the Finance Board, consisting of six elected officials with one serving as Chairperson.

Section D: Finance Board

The auditing of club expenditures and compliance with spending limitations shall be governed by the Finance Board, consisting of Minimum of 6 not to exceed 4 elected officials with one serving as Chairperson

Section F: Finances

The fiscal year of the club will commence on June I and continue through May 31 of the following calendar year. Dues shall be collected from the Club’s members to cover any or all of the following: administrative costs of the club; costs associated with membership in Tall Clubs International (“TCI”); costs associated with the club’s monthly newsletter.

Dues for Active Members are due on June 1. If a member’s dues are not paid in full by June 30th, the person’s membership shall be considered suspended and all privileges of membership shall be terminated if dues are not paid by August 1. Dues for Probationary Members are due at the time an application for membership is submitted A balanced fiscal year Budget and monthly summaries of income and expenses shall also be prepared to promote fiscal responsibility within the Club.

ARTICLE IV – MEETINGS

Section A: Business Meetings

The Regular Business Meeting of the Club shall be held In the Metropolitan area of Chicago, on the second Monday of every month unless otherwise ordered by the Executive Board. A Special Business Meeting may be called by the Executive Board when the transaction of business of the Club cannot be completed at a Regular Business Meeting.

Section B: Meeting Notice

Due notice in writing shall be given to all members prior to all meetings and activities. The preferred method of notification shall be a notice in the Club’s monthly newsletter.

Section C: Activities

All meetings and activities of the Club will be open to any members of the Club and to members of affiliated clubs unless specifically designated otherwise by the Executive Board. Club member and members of affiliated clubs may bring a reasonable number of guests to events unless the Executive Board specifically declares an event to be closed to guests

Section D: Executive Session

The Executive Board, the Finance Board and/or the Membership Committees may hold executive sessions for the purpose of discussing confidential and/or sensitive matters. Discussion on possible actions may take place during these sessions; but votes on final decisions are not permitted in Executive Session.

Section E: Quorum

A quorum of fifteen percent (15%) of the Voting Members must be present in order to vote on any matters at a Regular or Special Business Meeting.

Section F: Meeting Order

All meetings of the Club shall be conducted according to Robert’s Rules of Order (revised).

ARTICLE V – MEMBERSHIP

Section A: Membership Classes

There shall be six classes of members: Active Members, Probationary Members, Associate Members, Founding Members, Distinguished Achievement Members and Honorary Members. Active Members, Founding Members and Distinguished Achievement Members may be referred to collectively as Voting Members.

Section B: Age Requirement

All classes of members must be at least twenty-one (21) years of age.

Section C: Current Height Requirement

Ali male applicants for membership must be at least six feet two inches (6’2*) tall as measured in the applicant’s stocking feet. All female applicants for membership must be at least five feet ten inches (5′ 10′) tall as measured in the applicant’s stocking feet.

Section D: Active Members

In addition to the Age Requirement, Active Members shall meet the following requirements for membership: shall have met the height at the time of application for membership; shall have fulfilled the probationary membership requirements at the time of membership application and shall have been voted into Active Membership by the Executive Board.

The privileges of Active Membership are: the right to make motions, to vote, to hold elected office, to chair and/or serve on committees, to cast a ballot during the Miss Tall Chicago Pageant and to sponsor events.

Section E: Probationary Members

n addition to the Age Requirement, Probationary Members shall meet the following requirements for membership: they shall meet the Current Height Requirement; shall have submitted an application for membership to the Membership Secretary; shall complete a three (3) month probationary membership beginning from the date the member’s application is received by the Membership Secretary and any dues are paid; and shall attend at least three events during the probationary period as certified in a manner designated by the Executive Board.

Upon completion of three months of Probationary Membership, a Probationary Member shall become an Active Member upon nomination by the Membership Secretary, approval from the Executive Board and payment of pro-rated annual dues for Active Members.

The privileges of Probationary Membership are: the right to attend meetings participate on committees and co-sponsor events with an active member, membership privileges do not include the right to make motions, vote, and hold elected office or chair committees.

Section F: Associate Members

In addition to the Age Requirement, Associate Members shall meet the following additional requirements for membership: at the time of application, an Associate Member shall be married to an Active Member. Associate Membership shall not be lost because of any change in marital status provided that membership is maintained without interruption from the date of a change in marital status.

The privileges of Associate Membership are: the right to attend meetings, co-sponsor activities with an Active Member, and to participate on committees; membership does not include the right to vote, make motions, hold elected office, or chair committees.

Section G: Founding Members

Founding Members are those current members who were members at the time of the Club’s original Incorporation. Founding Members are not required to meet the Current Height Requirement.

The privileges of Founding Members are the same as those of Active Members and shall also include: waiver of all dues for the duration of membership and a complimentary copy of the Club’s newsletter for the duration of membership; in the case of a married couple both being Charter Members, they shall receive one copy of the Club’s newsletter.

Section H: Distinguished Achievement Member

Distinguished Achievement Members are Active Members who meet the following additional requirements: shall have maintained membership as an active member for an extended period of time, preferably a minimum of ten (10) years; and shall have regularly performed outstanding service for the betterment of the Club and Tall Clubs International.

Distinguished Achievement Membership may be conferred upon an Active Member by nomination by another Active Member at a regular Business Meeting and approval by a two-thirds (2/3rds) majority vote of the Voting Members present and voting at a Regular Business Meeting no sooner than the first Regular Business Meeting following nomination.

The privileges of Distinguished Achievement Membership are the same as those of Active Members and shall also include: waiver of all dues for the duration of membership and a complimentary copy of the Club’s newsletter for the duration of membership; in the case of a married couple both being Distinguished Achievement Members, they shall receive one copy of the Club’s newsletter for the duration of membership.

Section I: Honorary Members

An Individual who does not meet the height requirement but has earned the respect of the Club’s membership may be elected to membership as an Honorary Member by majority vote of the Voting Members present and voting at any Regular Business Meeting. The total number of Honorary Members shall not exceed five percent (5%) of the Voting Membership.

The privileges of Honorary Membership shall include: the right to attend meetings, co-sponsor activities with an Active Member and participate on committees; membership does not include the right to vote, make motions, hold elected office, or chair committees. .

Section J: Conversion From Associate to Active Membership

An Associate Member meeting the Current Height Requirement may become an Active Member without having completed a probationary period by submitting an application for membership and paying any required dues within six (6) months from the date Active Membership is granted to the Associate Member’s spouse or from the date of marriage to an Active Member.

Section K: Transfer of Membership From Another Club

Active Membership may be conferred upon a member in good standing of any affiliated club in Tall Club International upon receipt of the pro-rated annual dues and a letter from an Officer of the affiliated club stating the person is a member in good standing and that the person met the height requirements at the time of application for membership.

Section L: Resignation of Membership

A member in good standing may resign his/her membership by submitting a written notification of resignation to the Membership Secretary. The member is entitled to a refund of the balance of the year’s dues.

Section M: Reinstatement of Membership

A member who resigned their membership in good standing shall be eligible for automatic reinstatement for up to two years from the date of resignation. An Active Member whose membership has lapsed because of non-payment of dues shall be eligible for reinstatement to Active Membership provided a full year’s dues plus any reinstatement fees are paid no later than twelve (12) months from the date dues were originally due.

Section N: Expulsion of Members

Any member may be expelled from membership for behavior deemed inconsistent with the Club’s policy and purpose.

A motion to consider expulsion of a member must be made jointly by the Membership Committee and the Executive Board and seconded by a voting member who is neither a member of the Membership Committee nor a member of the Executive Board. The motion must specifically state the grounds for expulsion.

After the motion has been properly seconded it shall be tabled until the next regular business meeting and notification of the motion printed in the next club newsletter. At the next regular business meeting when a quorum is present, the motion shall be recalled and put to a vote. The member shall be expelled upon approval by two-thirds (2/3rds) majority of the Voting Members present and voting.

An Expelled Member shall be barred from attending all Club functions unless permission to attend is first received from the Executive Board.

Section O: Transition

pon adoption of these Bylaws: all Active Members under the prior Bylaws shall be considered Active Members as defined by these Bylaws; all Probationary Members under the prior Bylaws shall be considered Probationary Members as defined by these Bylaws; all Associate Members under the prior Bylaws shall be considered Associate Members as defined by these Bylaws; all Honorary Members elected to Honorary membership before January 1, 1994 under the prior Bylaws shall be considered Founding Members as defined by these Bylaws; all Honorary Members elected to membership after December 31, 1993 under the prior Bylaws shall be considered Distinguished Achievement Members as defined by these Bylaws.

All former members who have a resignation on file with the Membership Secretary shall have three (3) years to reinstate their membership starting from the adoption date of these Bylaws. Any such individuals shall receive a letter within 30 days of adoption of these Bylaws indicating this change.

ARTICLE VI – FINANCES

Section A: Budget

The Finance Board shall prepare a proposed Budget for the coming fiscal year. This Budget shall be based on the Club’s projected income. The total budgeted expenses represent the maximum expenditures permitted for the coming fiscal year. Where appropriate, a maximum monthly expenditure by budget category may also be indicated.

The proposed Budget is to be presented to the Club membership in writing at the Regular Business Meeting in March and is to be included, either as an insert or an article, in the March Newsletter. The earliest the proposed Budget may be adopted is at the April Regular Business Meeting.

Once approved, the expenses in any budget category may be changed by majority vote of the Executive Board provided the total expenditures do not change. Any change in the Budget that increases the total expenditures will require either the approval of a majority of the Finance Board or the approval of two-thirds (2/3rds) of the Voting Members present and voting at any Regular or Special Business Meeting. Once adopted, any changes in the Budget must be announced at the next Regular Business Meeting.

Section B: Change in Membership Dues

A change in the Club dues for any class of membership may be proposed at any time. Following a properly seconded motion to change the schedule of dues, notice of the proposed must be printed in the next edition of the newsletter. Consideration of the proposed changes may take place at the next regular business meeting following publication of the proposed changes in the newsletter. To be adopted, the proposed changes must be approved by a two-thirds (2/3rds) majority of the Voting Members present and voting. The change will not take effect until the start of the next fiscal year.

Section C: Special Assessments or Charges

Special assessments or charges may be levied on the active membership of the Club or on any active member, subject to the approval of two-thirds (2/3rds) of the Voting Members present and voting at any regular or special business meeting.

The proposed special assessment or charge must have been submitted, in writing, at a previous regular or special business meeting, by a Voting Member of the Club.

Due notice in writing shall have been made to all Members prior to said voting.

Section D: Transition

At the time of adoption of these Bylaws, the Schedule of Dues are:

Application Fee for Probationary Members – $5; Probationary Membership (three months) – $9; Probationary Membership (three months) – $10Active Membership – $35; Active Membership (Married Couples)- $40; Reinstatement Fee – $5.

ARTICLE VII – EXECUTIVE BOARD

Section A: Term of Office

The term of office for each Executive Board Officer shall be one (1) year, beginning on June 1 following election.

Section B: Nominations

Nominations for Office shall be accepted during the regular March, April and May Regular Business Meetings. A member may run for elected Office by submitting a written notification of candidacy to any member of the Executive Board before the March, April or May Regular Business Meetings. An initial list of candidates for office shall be published in the April Newsletter.

Section C: Election

Election of the Officers of the Executive Board shall be held each May during the Regular Business Meeting. Voting in a contested election shall be by secret ballot; a majority of votes cast shall be sufficient for election. Ballots shall be counted by a special committee comprised of: one member of the Executive Board selected by the Executive Board; one member of the Finance Board selected by the Finance Board; and two Voting Members from the membership who are not candidates for any elected office and are not currently on either Board; If fewer than two (2) Voting Members are selected, an additional member from the Finance Board may be selected followed, if necessary, by a member from the Executive Board. The Executive Board representative and the Finance Board representative shall abstain from counting ballots for any election in which they are a candidate.

Any Voting Member of the Club who cannot attend elections may designate another voting member as their proxy. Written notice of a proxy designation must be received by an Executive Board member at least seven (7) days prior to the election.

Section D: Qualifications for Office

To qualify for Office, in addition to any other requirements, a candidate must not have any indebtedness to the Club. This shall be attested to by the Treasurer. A member may not concurrently serve on the Executive Board and the Finance Board.

A candidate for office of President shall have been an Active Member for a period of twelve (12) months exclusive of any probationary period and shall have served as an elected Officer on either the Executive Board or Finance Board of the Club or as an elected Officer on the Executive Board of any club affiliated with Tall Clubs International during the past seven years.

A candidate for Treasurer shall have been an Active Member for a period of twelve (12) months exclusive of any probationary period. A candidate for either Vice President or Membership Secretary shall have been an Active Member for a period of twelve (12) months exclusive of any probationary period.

All other candidates for Office must be an Active Member for at least three (3) months prior to election, exclusive of any probationary period.

Section E: Duties of Office

The duties of the President are: being directly responsible for all activities of the Club; presiding at all Regular and Special Business Meetings and at all meetings of the Executive Board; nominating all Committee Chairpersons and Advisors subject to the approval of the Executive Board; being an ex-officio member of all committees and boards exclusive of the committee charged with tabulation of election votes and the committee charged with tabulation of Pageant votes; signing all contracts approved by the Finance Board; be present at all Finance Board meetings; and to perform all other appropriate duties as requested by the Executive Board.

The duties of the Vice President shall be: to carry out all functions of the President in the President’s absence; And to perform necessary functions to planning the club social calendar.

The duties of the Treasurer shall be: to receive and disburse all monies pertaining to the business functions of the Club; maintain accurate and up-to-date accounts of all Club receipts and disbursements on a monthly basis; maintain accurate and up-to-date balance information on all Club accounts; monitor, in conjunction with the President, spending levels for compliance to the Club’s budget; make all authorized payments when a properly submitted request for payment is submitted; keep the books of the Club reasonably available for audit by the Finance Board or inspection by the membership; be present at all Finance Board meetings; and to perform all other appropriate duties as requested by the President or the Executive Board.

The duties of the Membership Secretary are: to maintain current records of all members and membership applications; to inform the Executive Board of any change in the status of a member; to inform new Applicants by letter of the disposition of their application; to receive all membership applications with necessary fees and forwarding those fees to the Treasurer as soon as possible; and to perform all other appropriate duties as requested by the Executive Board. Is the initial point of contact for Membership inquiries.

The duties of the Recording Secretary are: to take and transcribe minutes of all Regular or Special Business Meetings; to maintain all documents and records pertaining to the business affairs of the Club, including a current copy of the Bylaws and Tall Clubs International Bylaws, but excluding those documents and records pertaining to the offices of Treasurer and the Membership Secretary; to sign all documents as Secretary of the Club when so directed by the President or the Executive Board; and to perform all other appropriate duties as requested by the Executive Board.

The duties of the Corresponding Secretary are: to carry out all correspondence relative to the business of the Club as directed by the President or Executive Board; to send all messages of greetings, congratulations or sympathy as directed by the President or Executive Board; and to perform all other appropriate duties as requested by the President or the Executive Board.

The duties of the Sergeants-At-Arms are: to measure and attest to the height of all prospective members; to assist in maintaining the proper decorum at all Regular and Special Business Meetings; and to perform all other appropriate duties as directed by the President or the Executive Board.

Section F: Executive Board Meeting

The meetings of the Executive Board shall be held monthly as directed by the Chairman. A quorum of the Executive Board shall consist of five (5) or more Executive Board members. Majority vote shall rule.

Section G: Duties of the Executive Board

The Executive Board shall: review and approve all event budgets and any associated contracts provided the gross expenses for the events are reasonably expected to be $100 (one hundred dollars) or less; shall, upon receipt of a properly written request for Club monies, approve or deny all expenditures, withdrawals or transfers of less than $100 (one hundred dollars); review and make recommendations on membership, withdrawals and disciplinary actions; and shall assume all duties not specifically delegated by these Bylaws. Decisions of the Executive Board shall be announced at Regular Business Meetings.

Section K: Override of Executive Board Decisions

The decisions of the Executive Board may be overruled by a two-thirds (2/3rds) vote of the Voting Members present and voting at any Regular or Special Business Meeting.

Section I: Vacancy of Office

In the event of a vacancy of any office on the Executive Board, a special election shall be held to fill the vacancy at the first Regular Business Meeting following the vacancy at which a quorum is present.

Section J: Removal From Office

Any Officer of the Executive Board may be suspended from Office either by a majority vote of the Voting Members present and voting during a regular Business Meeting or by a majority vote of the Executive Board.

Once suspended from Office, the Officer is prohibited from exercising any further duties and shall surrender all papers of office to an individual designated by the Executive Board, A vote to remove the Officer from Office must be held at the next Regular Business Meeting when a quorum is present.

The Officer shall be removed from Office upon approval of such a motion by a two-thirds (2/3rds) majority of the Voting Members present and voting; if the motion for removal fails or is not made, the suspension is lifted and the Officer is fully restored to Office. If the motion for removal passes, a special election to fill the vacancy may be held during the same Business Meeting.

ARTICLE VIII – SPECIAL COMMITTEES

The Executive Board may create Specific Committees to assist the Executive Board with special tasks. All special committee chairpersons shall be appointed by the President, subject to the approval of the Executive Board. The term of each committee shall be the time required to properly perform the task for which the committee was created; however, no more than one (1) election may pass during the committee’s term; in the case of a committee formed to hold Convention, no more than three (3) elections may pass during its term; the term of the chairperson of the committee shall be concurrent with that of the committee. The meeting times and locations of the committees shall be designated by the chairperson. The chairperson of any committee may be removed by a majority vote of the Executive Board.

ARTICLE IX – ADVISORS

Section A: Parliamentarian

The term of office shall be one (1) year, concurrent with the fiscal year. A nominee for Parliamentarian must be an Active Member for at least 9 months exclusive of any probationary period; the President shall nominate a qualified member to the role of Parliamentarian, subject to the approval of the Executive Board.

The Parliamentarian shall provide assistance and advice to all members, including the President, the Executive Board and the Finance Board on all matters relating to the Bylaws and Robert’s Rules of Order. The Parliamentarian shall maintain a current copy of the Club Bylaws, Robert’s Rules of Order (revised) and Tall Clubs International Bylaws.

Section B: TCI Delegate

The term of office shall be one (1) year, concurrent with the fiscal year. A nominee for TCI Delegate must be an Active Member for at least 9 months exclusive of any probationary period and must attend the annual TCI Delegates’ Meeting during Convention. In the absence of a qualified Club member, the Executive Board may designate a member of another TCI affiliated club to serve as the Club’s Delegate for Convention. The President shall nominate a qualified member to the role of TCI Delegate, subject to the approval of the Executive Board.

The TCI Delegate shall represent the Club during the Delegates’ Meeting, shall report back to the Executive Board on the results of the Delegates’ Meeting and shall advise the Executive Board of any matters relating to TCI or the TCI Executive Board. The TCI Delegate shall maintain a current copy of the TCI Bylaws.

Section C: TCI Alternate Delegate

The term of office shall be one (1) year, concurrent with the fiscal year. A nominee for TCl Alternate Delegate must be an Active Member for at least 9 months exclusive of any probationary period and must attend the annual TCI Delegates’ Meeting during Convention. The President shall nominate a qualified member to the role of TCl Alternate Delegate, subject to the approval of the Executive Board.

The TCI Alternate Delegate shall provide assistance to the TCI Delegate as necessary, and shall be prepared to assume the responsibilities of the TCI Delegate. The TCI Delegate shall maintain a current copy of the TCl Bylaws.

ARTICLE XI – FINANCE BOARD

Section A: Term of Office

Each Finance Board Member: 1 person shall serve a 2 year term and 2 people a 1 year term unless there are 4 members than 2 people shall serve a 2 year term.

Section B: Nominations

Nominations for Finance Board shall follow the format as specified in Article VII Section B.

Section C: Election

Election for Finance Board shall follow the format as specified in Article VII Section C.

Section D: Qualifications for Office

A candidate for the Finance Board shall: have been an active member for a period of twelve (12) months at the time of nomination; and shall not have any indebtedness to the Club as attested by the Treasurer. A member may not concurrently serve on the Executive Board and the Finance Board.

Section E: Finance Board Chairperson

A member of the Finance Board shall annually be elected by the members of the Finance Board to serve as Chairperson of the Finance Board at the first meeting of each fiscal year. The term of the Chairperson shall be twelve (12) months concurrent with the fiscal year. The Chairperson shall preside at all meetings of the Finance Board and shall be directly responsible for timely review of all business items submitted to the Finance Board and for ensuring that a Finance Board Member is present at each Executive Board Meeting and at each Regular or Special Business Meeting.

Section F: Finance Board Meetings

The Finance Board shall be meeting once every other month of the fiscal year beginning with June. Additional meetings may be scheduled at the discretion of the Chairperson. A quorum of the Finance Board shall consist of four (4) or more Board Members. Majority vote shall rule.

Section G: Duties of the Finance Board

In addition to the duties outlined in Article V1 Section A, the duties of the Finance Board shall be: to send at least one member to each Executive Board Meeting and Business meeting following the finance board meeting to make audits of the Treasurer’s quarterly to review and approve, at the earliest possible date, the Treasurer’s Report summarizing the club’s financial operations for the preceding fiscal year, including a statement of all funds on deposit; to propose and publish guidelines to protect the financial assets of the club; to approve, upon receipt of a properly written request for Club monies, expenditures, withdrawals or transfers of $100 (one hundred dollars) or more; to review, on a timely basis, all Activity Summary Reports submitted to the Treasurer; to review and approve, on a timely basis, and to monitor the spending and income levels of the Club for compliance with the Budget

During the fiscal year, if projected expenses exceeds 110% (one hundred ten percent) in any budget category or if the total anticipated expenses exceeds the total expenses budgeted for the fiscal year, or if projected expenses exceeds projected income, the Finance Board shall promptly notify the Executive Board and shall deliver the same report at the next Regular or Special Business Meeting. If actual expenses exceed 110% (one hundred ten percent) in any budget category for the fiscal year, the Finance Board shall notify the Executive Board that the spending limit for that category has been exceeded and that no further expenditures for that budget category are permitted and shall deliver the same Report at the next Regular or Special Business Meeting. If the total actual expenses exceeds the total expenses budgeted for the fiscal year or if the total expenses exceeds the total income, the Finance Board shall notify the Executive Board that no further expenditures are permitted and shall deliver the same report at the next Regular or Special Business Meeting.

Section H: Override of Finance Board Decisions

The decisions of the Finance Board may be overruled by a two-thirds (2/3rds) vote of the Voting Members present and voting at any Regular or Special Business Meeting.

Section I: Vacancy of Office

In the event of a vacancy on the Finance Board, a special election shall be held to fill the vacancy at the first Regular Business Meeting at which a quorum is present following the vacancy.

Section J: Removal From Office

Any member of the Finance Board may be suspended from Office either by a majority vote of the Voting Members present and voting during a regular Business Meeting or by a majority vote of the Finance Board.

Once suspended from Office, the member is prohibited from exercising any further duties and shall surrender all papers of office to an individual designated by the Finance Board. A vote to remove the Finance Board Member from Office must be held at the next Regular Business Meeting when a quorum is present.

The Finance Board Member shall be removed from Office upon approval of such a motion by vote of two-thirds (2/3rds) of the Voting Members present and voting; if the motion for removal fails or is not made, the suspension is lifted and the Finance Board Member Is fully restored to Office. If the motion for removal passes, a special election to fill the vacancy may be held during the same Business Meeting.

Section K: Removal of Chairperson

The Chairperson of the Finance Board may be removed as Chairperson of the Finance Board without removing the person from the Finance Board by following the procedure as outlined in Section J of Article XI

ARTICLE XII – MISCELLANEOUS

Section A: Miss Tall Chicago and Miss Tall Chicago Pageant

he Club shall hold, annually in November, an Event to select an eligible female member to serve as Miss Tall Chicago.

The committee responsible for organizing Pageant shall recommend the format and judging criteria used for this event; the recommendation must be submitted by the time of the September Regular Business Meeting. Preference should be given to modeling the event after the Miss Tall International Pageant, including the use of three (3) independent judges to score the contestants.

A Contestant for Miss Tall Chicago must: be a Voting Member of the club for at least 3 months exclusive of any probationary period, certify that she is willing and reasonably able to make public appearances on behalf of Paramount, serve as co-host during the Club’s annual Weekend, Help organize the next years queen, be able to attend and participate in the Miss Tall International Pageant and Meet the requirements for Miss Tall International as published by Tall Clubs International.

The Voting Members present at Pageant may cast ballots for Miss Tall Chicago at the conclusion of the last Pageant event. The number of points to be apportioned by Club vote shall be equal to the maximum number of points that can be awarded by any one judge for all of the Pageant events. The points shall be distributed proportionally based upon the percentage of Club votes each contestant receives.

A Special Committee of club members shall be selected to tally the scores. The Committee shall be comprised of the following: one (1) member selected from the Executive Board chosen by the Executive Board; one (1) member selected from the Finance Board chosen by the Finance Board; two (2) Voting Members, neither of whom currently serves on the Executive Board nor the Finance Board, selected by election at a Regular or Special Business Meeting. If fewer than two (2) Voting Members are selected, an additional member from the Finance Board may be selected followed, if necessary, by a member from the Executive Board.

If there are fewer than three (3) qualified contestants at the time of the September Executive Board Meeting, the Executive Board may consider one of the following options: selection of Miss Tall Chicago by club vote, extending the reign of the current Miss Tall Chicago, declining to designate a Miss Tall Chicago or scaling down the Pageant.

Section B: Events

Events are sponsored for the benefit of the members of the Club. As such, the host of any event should give reasonable consideration to those attending the event. In the case of an event in a member’s home, this should include restricting access of pets if so requested. A member hosting an event in their home shall have the right to request all attendees observe a *no smoking” policy or *smoking only in designated areas” policy.

Unless otherwise designated jointly by the Finance Board and the Executive Board, all events shall be priced on a “break even” basis.

Sponsors of events where an admission charge is collected or where an advance from the Club treasury is requested shall be required to complete an Activity Summary Report. The purpose of the report shall be to reasonably account for the expenditure and collection of all monies associated with the event. An Activity Summary Report is due no more than thirty (30) days after the completion the event; in the case of an event spanning more than one day, an Activity Summary is due no more than sixty (60) days after the conclusion of the event.

Sponsors of events for which an Activity Summary Report may be required shall also be required to prepare a budget of expected income and expenses.

Section C: Lorraine Nagel Award and Other Awards

At the May Executive Board Meeting, the Executive Board may acknowledge outstanding contributions and efforts of Club members through suitable acknowledgments and/or awards.

In addition, the Executive Board may choose to present one (1) or more Active Members with the “Lorraine Nagel Award”. This award is given to those first year members who have demonstrated leadership, outstanding volunteer service and co-operation, and have promoted Tall Awareness in a manner that would exemplify the true meaning of the Paramount Tall Club. To qualify for the award, a member must be: an Active Member of the club for no less than six (6) months and no more than eighteen (18) months inclusive of a probationary period; a participating member on a major activity, such as the Pageant Committee, Weekend Committee or Holiday Party Committee, have held an Elected/appointed position, and have attended at least one activity per month.

In addition, the Executive Board may choose to present one (1) or more Active Members with the “Lorraine Nagel Award”. This award is given to those first year members who have demonstrated leadership, outstanding volunteer service and co-operation, and have promoted Tall Awareness in a manner that would exemplify the true meaning of the Paramount Tall Club. To qualify for the award, a member must be: an Active Member of the club for no less than six (6) months and no more than eighteen (18) months inclusive of a probationary period; a participating member on a major activity, such as the Active Standing Committee, have held an elected/appointed position, and have attended at least one activity per month=== Section F: Bylaw Effective Date ===

Upon approval by the Voting Members, these Bylaws shall become effective at the start of the fiscal year following approval.

Section C: Bylaw Effective Date

Upon approval by the Voting Members, these Bylaws shall become effective at the start of the fiscal year following approval.

ARTICLE XIII – AMENDMENTS

These Bylaws may be amended at any regular or special business meeting by the affirmative vote of not less than two-thirds (2/3rds) of the active members present and voting. The proposed Amendment must have been read to the membership and submitted in writing to the Club Parliamentarian at a previous regular or special business meeting by an active member. Due notice in writing shall have been made to all active members prior to said voting. The approved Amendment must be read into the Club minutes